This Privacy Policy explains how Q3 Comms collects, uses, stores, shares and protects personal data when you access our website, contact us, submit information through our forms, interact with our communications, apply for opportunities, engage with our press activities or participate in projects, events, activations or business conversations involving Q3 Comms.
For the purposes of this Privacy Policy, “Q3 Comms”, “we”, “us” or “our” refers to Q3 COMMS LTDA, registered under CNPJ 67.080.906/0001-34, with registered office at Avenida Brigadeiro Faria Lima, 1811, Jardim Paulistano, São Paulo, SP, 01452-001, Brazil.
Q3 Comms is a Motorsport Marketing & Communications Strategy agency. We operate with drivers, teams, championships, events, brands, sponsors, agencies, rights holders, media professionals and commercial partners. Because our work may involve communications, media relations, partnerships, sponsorships, content, events, press rooms and digital platforms, we process personal data in a professional, institutional and business context.
This Privacy Policy applies to the website q3comms.com, our contact forms, email communications, press and careers interactions, digital campaigns, analytics activities and other online or offline interactions connected to Q3 Comms.
If you have any questions about this Privacy Policy or wish to exercise your data protection rights, contact us at: [email protected].
1. Laws and regulatory scope
Q3 Comms is based in Brazil and follows the Brazilian General Data Protection Law, known as LGPD. Because Q3 Comms may interact with individuals, companies, partners, clients, media professionals and candidates located in the European Union and the United Kingdom, we may also apply principles and requirements from the GDPR and UK GDPR where applicable.
Depending on your location and the nature of your interaction with us, you may have rights under local data protection laws. We will make reasonable efforts to respond to privacy requests in accordance with applicable legislation.
2. Personal data we may collect
We collect personal data that you provide directly to us, data generated through your use of our website and data obtained in the context of professional, commercial, press, event or recruitment interactions.
The data we may collect includes identification and contact data, business and professional data, website form data, press and media data, careers and recruitment data, event, paddock and activation data, commercial and sponsorship data, technical and usage data, and marketing and communications data.
Identification and contact data may include name, email address, phone number, WhatsApp number, company, brand, job title, country, city and office reference.
Business and professional data may include company information, area of interest, project profile, estimated timing, commercial needs, sponsorship interests, partnership objectives, brand information, media outlet, professional role and business correspondence.
Website form data may include information submitted through our contact form, including name, company or brand, email, phone or WhatsApp, office reference, profile, area of interest, estimated timing and message.
Press and media data may include journalist name, media outlet, professional email, phone number, editorial interest, press credentials, interview requests, press room participation, media coverage, images, accreditation information and communication history.
Careers and recruitment data may include name, email, phone number, portfolio, résumé, professional history, links to work samples, social or professional profiles, messages, availability, location and information voluntarily included in applications sent to [email protected].
Event, paddock and activation data may include name, organization, role, credential information, attendance data, image, voice, photographs, video recordings, interviews, participation in activations, press room interactions and public-facing event content.
Commercial and sponsorship data may include brand information, sponsor contact details, partnership discussions, proposal history, negotiation records, deliverables, campaign data, activation reports and business relationship information.
Technical and usage data may include IP address, browser type, device information, operating system, pages visited, time spent on pages, referring URLs, approximate location, interaction data, cookie identifiers and analytics data.
Marketing and communications data may include newsletter subscription status, email preferences, mailing list interactions, campaign engagement, opt-in records, opt-out records and communication preferences.
We do not intentionally collect sensitive personal data through our website forms. However, if you voluntarily send information that may be considered sensitive under applicable law, we will process it only where necessary, appropriate and legally permitted.
3. How we collect personal data
We may collect personal data when you access or browse q3comms.com; submit a contact form; send us an email; request information about our services; contact us for business, sponsorship, press, partnership or recruitment purposes; subscribe to a newsletter or mailing list; interact with our social media, campaigns or digital content; participate in an event, activation, press room, paddock activity or production; send a résumé, portfolio or professional material; appear in photographs, videos, interviews or editorial content connected to events, projects or communications activities; or interact with third-party tools embedded in or connected to our website.
4. Why we use personal data
We use personal data for specific, legitimate and business-related purposes, including responding to commercial contacts and inquiries; evaluating partnership, sponsorship, press, event and business opportunities; understanding your profile, area of interest, timing and project needs; preparing, sending and negotiating proposals; managing client, partner, sponsor and supplier relationships; providing marketing, communications, PR, content, creative, sponsorship, activation, strategy and related services; managing press relations, journalist contacts, press rooms, accreditation, media requests and editorial communications; processing recruitment and careers applications; sending newsletters, mailing communications, institutional updates and commercial communications, where permitted; operating, improving, monitoring and securing our website; measuring website performance and understanding audience behavior; running analytics, tags, pixels and digital campaign measurement, subject to cookie consent where required; producing reports, clippings, coverage summaries, sponsorship reports and institutional records; documenting events, activations, paddock activities, race weekends, press interactions and client deliverables; protecting our rights, property, brand, website, systems and legal interests; and complying with legal, regulatory, tax, contractual and accounting obligations.
5. Legal bases for processing
Depending on the context, we may rely on one or more legal bases to process personal data.
Under the LGPD, these may include consent, performance of contract or preliminary procedures related to a contract, compliance with legal or regulatory obligations, legitimate interests, regular exercise of rights, and protection of credit where applicable.
For individuals located in the European Union or the United Kingdom, where GDPR or UK GDPR applies, we may rely on consent, performance of a contract, compliance with legal obligations and legitimate interests.
For example, we may rely on consent for newsletters, certain marketing communications and non-essential cookies; contractual necessity or pre-contractual steps when responding to business inquiries, preparing proposals or managing client relationships; legitimate interests to conduct B2B communications, manage professional relationships, protect our website, operate institutional communications, perform basic analytics where permitted and document professional interactions; legal obligation to comply with accounting, tax, regulatory, judicial or administrative requirements; and regular exercise of rights to establish, defend or exercise claims in judicial, administrative or arbitration proceedings.
6. Website forms and contact requests
When you submit a form through our website, we collect the information included in that form to understand your request and respond appropriately.
Our contact form may collect name, company or brand, email, phone or WhatsApp, office reference, profile, area of interest, estimated timing and message.
We use this information to classify the request, route it internally, respond to you, assess commercial relevance, evaluate partnership opportunities and, where appropriate, prepare proposals or follow-up communications.
Submitting a form does not create a client relationship, contractual obligation or guarantee of response, proposal, acceptance or service delivery.
7. Press, media and accreditation data
Because Q3 Comms works with communications, PR, media relations and motorsport environments, we may process professional data from journalists, media outlets, creators, photographers, broadcasters, press officers and editorial teams.
This may include professional contact details, media outlet information, accreditation data, interview requests, access requests, communication history, coverage records, photographs, videos, press room activity and materials related to editorial or institutional coverage.
We may use this data to manage press relations, coordinate media access, distribute press releases, respond to editorial requests, organize interviews, monitor media coverage, manage press rooms and prepare reports for clients, partners, sponsors, championships or events.
8. Careers and recruitment data
If you send a résumé, portfolio or professional material to [email protected], we will use your data to evaluate your profile for current or future opportunities at Q3 Comms or related projects.
Recruitment data may include your name, email, phone number, portfolio, résumé, professional background, links, location, availability, skills, references and information voluntarily included in your application.
Unless a longer period is required or justified by law, legitimate interest or your consent, we may retain recruitment data for up to 24 months for future opportunities. You may request deletion of your recruitment data by contacting [email protected].
9. Event images, audiovisual content and public-facing materials
In the context of motorsport, events, paddocks, press rooms, activations, productions and client projects, Q3 Comms may process images, videos, voice recordings, interviews and public-facing content involving participants, professionals, staff, drivers, team members, guests, media professionals, sponsors and other individuals present in those environments.
We may use this material for editorial coverage, institutional communications, social media, press releases, media kits, reports, clippings, sponsorship deliverables, client presentations, event documentation, internal records and communication assets.
When required, we will seek appropriate authorization or rely on another applicable legal basis. We will also respect reasonable privacy requests, image restrictions, accreditation rules, contractual limitations and applicable event policies.
10. Newsletters, mailing lists and institutional communications
Q3 Comms may send newsletters, institutional updates, press communications, invitations, commercial communications and other professional messages.
We may use tools such as Mailchimp to manage newsletters, mailing lists and email campaigns. When you subscribe to a newsletter or authorize communications, your data may be processed by that platform according to its own privacy and data processing terms.
You may unsubscribe from marketing emails at any time using the unsubscribe link in the message or by contacting [email protected].
Transactional, contractual, legal, service-related or press communications may still be sent where necessary, even if you opt out of marketing communications.
11. Cookies, analytics and tracking technologies
Our website may use cookies, tags, pixels, scripts, local storage and similar technologies to operate the site, improve performance, understand audience behavior, measure campaigns and support embedded media.
These may include tools such as Google Analytics, Google Tag Manager, Meta Pixel, LinkedIn Insight Tag, Hotjar or Microsoft Clarity, YouTube or Vimeo embeds, Google Fonts or Adobe Fonts, and other similar technologies.
Non-essential cookies and tracking technologies, such as analytics, marketing pixels, behavioral tools and embedded media trackers, should only be activated based on your consent where required by applicable law.
You can find more details in our Cookie Policy.
12. Sharing personal data
We may share personal data with trusted third parties when necessary for the purposes described in this Privacy Policy.
These may include website hosting providers; email and cloud service providers; analytics and tag management providers; marketing, CRM and newsletter platforms; advertising and campaign platforms; event, production, press room and accreditation partners; clients, sponsors, brands, championships, rights holders and commercial partners, where relevant to a project or deliverable; legal, accounting, financial, compliance and administrative advisors; technology, cybersecurity and operational service providers; and public authorities, regulators, courts or law enforcement bodies, when required by law or necessary to protect rights.
We do not sell personal data.
Where third-party providers process data on our behalf, we seek to work with providers that apply reasonable technical, organizational and contractual safeguards.
13. International transfers
Because Q3 Comms may operate with international clients, partners, tools, service providers, cloud platforms and digital technologies, personal data may be transferred to or accessed from countries outside Brazil, including the United States, European Union, United Kingdom or other jurisdictions.
When required by applicable law, we will use appropriate safeguards for international transfers, such as contractual protections, data processing agreements, adequacy mechanisms or other legally recognized transfer mechanisms.
14. Data retention
We retain personal data only for as long as necessary for the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law, contract, legitimate interest, legal claim, audit, tax or regulatory obligation.
As a general reference, commercial contact data may be retained while there is an active relationship, business interest or legitimate professional purpose; proposal and client data may be retained for contractual, commercial, accounting and legal purposes; newsletter and mailing data may be retained until you unsubscribe, opt out or request deletion, subject to legal and operational records; recruitment data may be retained for up to 24 months, unless otherwise required or authorized; press and accreditation data may be retained for as long as necessary for press relations, event records, media history, institutional records or legal purposes; event images and audiovisual records may be retained as institutional, editorial, historical, reporting or client-deliverable materials; and technical logs and cookie data may be retained according to the applicable tool, cookie duration, security need or analytics configuration.
15. Security
We adopt reasonable technical, administrative and organizational measures to protect personal data against unauthorized access, loss, misuse, alteration, disclosure or destruction.
However, no digital environment is completely secure. You should avoid sending highly sensitive information through website forms or unsecured channels unless strictly necessary.
16. Your rights
Depending on applicable law and your location, you may have rights regarding your personal data, including the right to confirm whether we process your personal data; access your personal data; request correction of incomplete, inaccurate or outdated data; request anonymization, blocking or deletion of unnecessary, excessive or unlawfully processed data; request portability, where applicable; request information about data sharing; withdraw consent where processing is based on consent; object to certain processing activities; request deletion of personal data processed based on consent, subject to legal exceptions; request review of automated decisions, if applicable; and lodge a complaint with a competent data protection authority.
To exercise your rights, contact us at: [email protected].
We may need to verify your identity before responding to your request. We may also retain certain data where required or permitted by law, contract, legitimate interest, legal claim or regulatory obligation.
17. Third-party websites and platforms
Our website may include links to third-party websites, platforms, social media pages, embedded videos, external forms or partner services.
We are not responsible for the privacy practices, security, content or policies of third-party websites or platforms. You should review their privacy policies before submitting personal data.
18. Children and minors
Our website is intended for professional, institutional and business audiences. We do not knowingly collect personal data from children through our website.
In motorsport, sports, events or communications projects, images or data involving minors may be processed only where appropriate and subject to applicable authorization, contractual rules, event rules or legal bases.
19. Updates to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our operations, website, technologies, legal obligations or business practices.
The updated version will be published on q3comms.com with a revised “Last updated” reference.